The Advantages of the Polytech LIS

Data Entry

• Single screen workup (90%+ of daily activity)
• Fast record pull-up
• Full demographics
• Auto-scrolling through data entry fields
• User-definable demographic fields
• Billing information
• Comments
• Test ordering
• ICD-10 check
• Test result entry
• Test result verification
• Results verified individually / in batches
• Auto and Manual Sample ID generation
• Encounter lookup by record #, SID, PID and names
• Drop down lists for fast accurate input and lookup
• LOINC
• User-definable test and Panel definitions
• Insurance carrier and agency definition
• Test restriction based on insurance carrier
• Customizable Auto SID

Requisition Handling

• Bar code printer support
• Individual bar code production
• Individual record creation
• Individual result entry
• Batch barcode production
• Batch record creation
• Batch result entry
• Demographic entry & edit
• Easy access to tracking information
• Full-off site patient and request entry with result inquiry
• On demand work list generated by the user
• On screen result entry
• Rapid request entry for immediate specimen processing
• Requisition entry & edit
• Test selection
• Standing and Future Orders
• Stat or Routine test request definition

Listings*

• Complete Unprinted sample
• Drug of Abuse confirmation
• Incomplete samples
• Overdue list
• Patient list
• Reference Lab Manifest
• Department Overdue
• Location Incomplete
• Sample listing
• Work list
• Output to screen, a printer or a file

*other listing can be defined by the following:

• by analyzer
• by category
• by department
• by doctor
• by location
• by patient ID
• by patient name
• by requisition
• by sample ID
• by test or panel,
• Samples by test(s)
• by combining any of the above

Test Incomplete Reports

• Abbreviations
• Number
• Panels
• Profiles

Exceptional Value Reports

• High
• Low
• Normal
• Panic high
• Panic low
• Combination
• All of the above

Location Incomplete Reports

• Single
• Combination
• All Locations

Result Handling

• Unreleased result auto-search
• Automatic and Manual result approval
• Automatic Display of previous results
• Auto test reference range checking
• Result validation by user-definable criteria
• Delta checking
• Duplicated order checking
• Manual result entry
• Result approval by instrument
• Result approval by sample
• Result report
• Threshold results
• Automatic Abnormal Result Flagging
• Result Level Commenting (free or canned text)
• Result level images
• Results review by Patient, Sample, Department, Doctor
• Result edit capability with audit trails and edit indicators
• Panic value alerts

Report Generator**

• Unlimited number of User-Definable Report Formats
• Final report
• Interim report
• Cumulative report with graph
• Report .pdf eMail capability
• Microbiology report
• (Un) approved result report
• Assay trend report
• Billing report
• Cardiac risk report
• Local and remote Faxing and Printing
• e-mail patient reports
• Hematology report
• Sample report
• Sample status report
• Testing distribution report
• Work status report
• Drugs of abuse statistical report
• Work-log report

** user-definable reports can be generated on the fly and saved for future reports

Quality Control

• Fully auditable QC system
• All results stored – not just summaries
• Levy Jennings plot
• QC result summary
• Levy Jennings chart
• QC result histogram
• Westgard rules
• Linearity report
• Cross level checking
• Outliers processing
• Manual entry of QC data
• Edit and review QC data
• Daily report
• Monthly report
• History report
• Summary report by user specified date range
• Control definitions
• User definable corrective action commenting
• Population studies
• DAU statistics
• 2 / 3 S.D. report

Customized Set Up

• Age & sex-specific reference ranges
• Multiple Species Capability for vet use
• User selectable Westgard rules
• Formulas
• Physician database
• Location database
• User-defined passwords
• User defined comments
• Canned comments
• Test library database
• Panel library database
• Profile library data base
• Screen & report formatting
• User defined free text areas
• Specimen specific demographics
• Auto-accept of results
• Delta check by user definable time limit by absolute or percentage differences
• Reflex testing
• User definable complex Rules definitions
• Printer options
• Report options
• Re-direct printing to other workstations
• Host options
• Panel and Super-Paneling
• Multiple physician locations or departments
• Clinician to Location or Department Association
• Clinician Database

Host Computer Interface

• Requisition download & test selection
• Demographic download
• Results upload
• Billing information upload
• HL7 protocol
• ASTM protocol
• Standard host protocols
• WinLink
• Import data and export of data
• Reference Lab Definition including auto electronic catalog
• Existing PMS, HIS, EMR, and Billing System Interfaces

Interface Flexibility

• HL7 Protocol
• 200+ interface library
• Query capability
• Bi-directional interfaces
• Multi instrument scheduling
• In-house support
• Unidirectional interfaces
• User maintainable interface engines
• New interfaces created daily

Enhanced Productivity

• Single screen entry of demographics, orders, results and controls
• Function Key functionality to eliminate having to open, close, and navigate multiple windows.
• Workload recording
• Proficiency results tracking
• Regression analysis
• Reflex testing
• Patient histogram reports
• Report printing to any printer on network
• Data Integrity
• Password security
• Tracking
• Audit log
• Error log report
• Modem support
• Real time data retrieval
• Automatic Delta Checking capability per test. This is based on absolute values, percentage change values, or combination
• Database redundancy – Medlink
• Client-Server or Peer to Peer

Supported Laboratory Areas

• Drugs of Abuse
• Chemistry
• Coagulation
• Epidemiology
• Hematology
• Histology
• Immunoassay
• Microbiology
• Parasitology
• Reference labs
• Serology
• Special chemistry
• TDM
• Toxicology
• Urinalysis
• Virology

Other features

• No proprietary hardware requirements
• Zero downtime
• MedLink
• User definable reports
• Laser printer
• Flat screen
• Laptops
• Auto transmitting of data
• Reports to disk
• Reports to file
• ASCII data export
• Ad- hoc queries of the database
• ICD-10 codes
• Complete Microbiology Module
• Differential keypad support
• Automatic fax
• Automatic e-mail
• Automatic print
• Retry failed faxes
• Normal Range Revision Tracking
• Dr. Asp
• Remote order entry
• Remote bar code printing
• Remote results Access
• Remote Results Printing
• Satellite Clinic Access
• Departmental Lab Access
• Reference Lab Client Access

Administrative Reports

• Utilization reports
• Work load reports
• Ordering patterns
• Print by location
• Print by physician
• Order choice
• Totals
• Work in progress reports
• Work completion reports
• Billing summary reports
• Automated ABN forms printing
• Result listing
• Result listing of high values
• Result listing of critical high values
• Result listing of low values
• Result listing of panic values
• Results not complete
• CAP test weights
• Unweighted test usage
• Weighted test usage
• Unweighted test usage summary
• Weighted test usage summary
• Panel usage
• Panel usage summary
• Number of samples per category
• Agency non-itemized billing summary
• Agency itemized report
• Editable billing list
• Print or send charge accounting
• Charge code maintenance
• Cost & revenue per doctor or entity reports

Medical Necessity

• ICD-10 code checking
• CPT-4 assignment
• ABN generation
• Security
• Auto logoff per HIPPA
• User definable automatic password expiration
• Every keystroke and process traceable down to the user level
• User restricted inquires by log-in
• User controlled result entry by individual or group
• Validation of results by log-in
• Access restricted by departments
• Automatic time out of idle screen
• User password control
• Changes to the database are tracked in audit logs
• User definable menus for group or individuals
• All data on hard-drive encrypted
• Data transmissions across LAN/WAN encrypted
• Patient Records
• Patient files
• Historical patient retrieval
• Past results retrieval
• Patient list
• Find patients in less than a second
• Technologist Benefits
• Enhance workflow
• Automated accessioning
• Administrative reports
• Quality control
• Retrieving patient results by any criterion
• User definable reports on the fly
• Automatic delivery of reports
• Dr. Asp remote connectivity

Physician Benefits

• Physician Test Menu
• Physician Office Connectivity
• Accurate, timely, and consolidated reports
• Trend reports
• Reduced turn around times
• Enhanced accuracy of billing
• ICD-10 code screening
• Floor Order-entry

Administrator Benefits

• Increase first pass reimbursement
• Automated screening of diagnosis
• Improved Lab time efficiency
• Statistics reports
• Workload analysis reports
• Reduced laboratory overtime
• Simplified administrative tasks
• Limited IT Support
• Maintain Lab Independence from IT

Additional Benefits

• Decreased Paper Trail and log book maintenance for CLIA, COLA, and JCH
• Hospital Functionality
• Floor Order Entry
• Ambulatory and Non-Ambulatory capable
• Installation in 30 days or less
• On-site level I training
• Advance training in N. California
• Live support
• 1-800 customer service line
• Modem support diagnostics
• Latest Software included in Maintenance Contract
• Remote Control System Access
• Web based access for reports and Order entry

Regulatory Features

• Audit logs
• Time stamp
• Panic Value Alerts
• Decreased paper trail and log book maintenance for CLIA, COLA and JCH
• Pre-analytical, analytical, and post analytical tracking of patient specimens
• Volume Tracking
• COLA required tracking of at least 5 specimens (deficiencies start in 2010)
• Proficiency test results and tracking
• Policies and Procedures storage and data storage
• Do not have to back up daily (Medlink)

Decision Maker

• Captures charges with ABN alert
• 30 years of serving laboratories
• Over 40 years of lab and computer experience
• Cost effective
• Short ROI
• Control cost with administrative log reporting
• Expandable and customizable at lesser cost than competitors
• Functionality reduces overall annual cost with the capture of laboratory charges across entire organization (Multi-site practices)
• Tighter control over lab processes
• Outreach capabilities (small and large scale abilities)
• Clinician satisfaction

Laboratory Supervisor

• Audit Log Reporting
• Result validation from office node
• Tighter more streamlined processes
• Lower cost system wide
• Faster Turnaround times
• Steamlined process in-house and in reference lab processes
• POCT quality control for waived and non-waived testing
• 4 Differential pad available for training and monitoring new technologists
• Custom report formatting
• Reflex testing through rules
• Repeat testing through rules
• Reports options cumulative, interim and Final
• Historical reporting and graphing
• Unparalleled support
• Saves space with Reference lab streamlined process
• Toxicology and Microbiology modules
• Interface capabilities unlimited

Medical Technologist

• 95% of work performed on one screen
• Customizable areas for different providers
• 90 pages of canned text space for each result
• Flexible ways to use software
• Can verify and release results from any node in lab saving time and reducing errors resulting in repeat testing
• Differential pad for training and reduced interpretive errors
• Panic alert to remind to call and log panic values
• Historical data review for result validation
• Quality control easy to run and review
• Dial in support and training
• Reference lab orders and results easily accessed on one system
• Auto ABN printing
• ICD-10 and CPT Coding alert to decrease billing cycle of lab charges
• Auto functions such as abnormal result flagging, patient demographics and result level commenting
• Batch orders and future ordering capabilities
• Delta Checking
• Auto or Manual Result verification and release